Acumen delivers native format review, such that reviewers may view
documents in their native application (MS Outlook, MS Excel) or
with a universal viewer rather than converting the documents to
a image (TIFF) file. Acumen uses a generic viewer from Stellent’s
Outside Inside to view native files without the need to install
the original native application.
Designate/ tag documents
Acumen allows case administrators to create their own tagging scheme
using a field called ‘Designation’. The case administrator
may add tags as needed, and there is no limit to the number of tags
that can be used.
When designating emails and their attachments, or other files with
a parent-child relationship, Acumen’s default behavior is
to tag the child with the same designation as the parent. However,
a reviewer may over-ride this behavior by tagging the child with
a different value and then dismissing an alert dialog box informing
them that the designation of the parent and child files will now
Pre-tag documents in a batch that are responsive to given search
terms by querying and choosing to automatically designate those
documents that return hits.
Large groups of files may be tagged at once by using a multi-select
within the Review list pane, and right-clicking to ‘Designate’.
Reviewers may easily post questions or notes about a document.
These notes are searchable in the Review module’s fielded
search utility and available in a consolidated view called ‘My
Questions’ for case administrators. If case administrators
attempt to produce documents with unanswered questions, they receive
an alert in the production wizard.
Acumen’s Tiff-on-demand allows you to redact documents instantaneously
as you review. Optionally toggle between image and native views
in a document drill down pane, and then use drawing tool bars to
white-out or black out content. Customize the default word ‘redaction’
to a label of your choice.
For both image and native productions, only an image version burned
with on overlay is exported for redacted documents. If the case
admin chooses to export extracted text, the redacted text is omitted
from the extracted text file. This is done by automatically creating
an OCR of the redacted tiff file and then publishing the text file
that excludes the redacted text.
Acumen search delivers a rich search utility powered by dtSearch.
In addition to basic Boolean searches, advanced searching by date
ranges (received date, collection date, audit trail date, and all
metadata dates), by set, by designation, by source, by notes, by
status, by attributes, and by metadata values are available in the
Search results may be saved, sorted, or used to create production
or review sets.
Acumen highlights search hits. Those search hits that were responsive
to Review search terms are highlighted in yellow, while those hits
that were responsive to Culled Batch search terms are highlighted
in green. The case admin may optionally show or hide search hit
highlights for a case.
Organizing Review Sets
Acumen’s Review module allows case administrators to
easily create review sets from either a culled batch using
the Review Set Wizard or from search results. Both paths allow
the case administrator to set the maximum number of documents
per set. For example, a case administrator may choose to set
the maximum review set size to 500 documents, meaning that
a batch of 20,000 files will create approximately 40 review
sets. Acumen will keep parent-child documents (ie, emails
and their attachments) in the same review set, so some sets
may have a few more than 500 files.
Progress on review sets may be monitored using Acumen’s
‘User Performance Report’.